Toolbox TimeSuite Newsletter
February 2008	February 2008
In This Issue · Toolbox TimeSuite User Conference Set · Bid Item Grid Enhancements Released · New Reports Released · Write-ups for Canadian Payroll Taxes and Canadian GST/PST Concepts have been Added · Systems Admin: Extend Your ODBC Idle Timeout Time · Links to Help Documents/Write-ups · We Appreciate Your Feedback. Contact Us http://www.toolboxsoftware.com support@toolboxsoftware.com (888)212-7990	Toolbox TimeSuite User Conference Set Toolbox TimeSuite conference is set for Thursday and Friday, May 8^th and 9^th, and will be held in Denver. The conference is limited to the first 100 registrations so please sign up soon to reserve a spot. The conference class schedule is as follows: Lectures: 1. Bid Item Grid: Job Buy-Out Process, Job Status, Change Orders, Importing Estimate 2. Cost Plus, Document Control, Scheduling Concepts 3. Job Cost Reports, Calculating Burdens, and GAAP Financial Reporting 4. Toolbox TimeSuite New Features and the Future Computer Lab Work Shops: 1. Bid Item Grid Buy-Outs, Change Orders, Billings, and Requisitions 2. Cost Plus Billing, Document Control, and Scheduling 3. Estimating 4. Month End Procedures /Summary of Contracts The following link will allow you to sign-up on-line: Toolbox TimeSuite User Conference Bid Item Grid Enhancements have been Released Buy-Out columns have been added so that POs and Subcontracts can be generated at amounts different than budgeted amounts. The Buy-Out columns mirror the Budget columns unless users adjust them. Additionally, a new PO/SC Quote sub-grid is now in place. Users can now log subcontractor/vendor bids, and select them to be utilized as the buy-out and/or budget amounts. Users can now use the Toolbox email distribution lists to email quote/estimates out of the Bid Item Grid. The job’s default tax entity will default from the customer when a customer is assigned to the job. If this is applicable, place a default tax entity on the customer. For jobs with a default tax entity, the bid item grid will default the tax entity onto new rows, and the “Revenue Taxable” checkbox column will default to checked. New Reports Have Been Released Aging Reconciliation Between Dates (by customer/vendor) A/R | 5. Print A/R Aging | Aging Reconciliation Between Dates A/P | 6. Print A/P Aging | Aging Reconciliation Between Dates Employee New Hire Report Payroll | 1. Print Definition Lists| 7. Print Employee New Hire Report Direct Deposit Report (supports the Direct Deposit file) Payroll | 3. Print Payroll Reports | 10. Print Direct Deposit Report Billings and Costs by Item Job Cost | 2. Job Cost Reports | 2. Print Billings and Costs by Item Payroll Journal by Employee Payroll | 3. Print Payroll Reports | 1. Print Payroll Journal | Summary by Employee Labor Performance Standard Labor Performance Extended Job Cost | 3. Print Budget Reports | 6. Print Labor Performance | Standard 6. Print Labor Performance | Extended Production Performance Labor Production Performance by Direct Type Production Performance by Cost Code Job Cost | 11. Unit Production Reports | 5. Print Production Performance | Labor 5. Print Production Performance | by Direct Type 5. Print Production Performance | by Cost Code Subcontractor Payments A/P | 14. Print Subcontractor Payments Job Commitments Status Job Cost | 13. Job Commitment Reports | 2. Job Commitments Status GL Direct Costs Burdens and Overhead G/L | 7. Print Analysis Reports | 2. Print GL Direct Costs, Burdens and Overhead Aging Summary A/R | 5. Print A/R Aging | Aging Summary Timecards - Paid Extended Payroll | 5. Timecard Reports | 5. Print Timecards - Paid Extended Write-ups for Canadian Payroll Taxes and Canadian GST/PST Concepts have been Added Canadian Payroll Taxes Canadian GST and PST Concepts Systems Admin: Extend Your ODBC Idle Timeout Time If you’ve lost your ODBC connection to the database engine over night or over the weekend, you can extend your ODBC idle time-out time to prevent losing the connection. This concept does not apply to single user environments. Start | All Programs | Toolbox | ODBC Administrator      (or Start | All Programs | SQL Anywhere 9 | Adaptive Server Anywhere | ODBC Administrator)             Double click on the ODBC User Data Source that is labeled with your company name.             Click on the Network tab.             Change your Idle Timeout: to 5760 minutes (4 days)             Click ok Posted Help Documents Click on the link below to retrieve the document. Accounting Concepts Contractor Concepts Heavy Equipment Contractor Concepts Project Oriented Entity Concepts Tie your Month End Summary of Contracts to your Income Statement Year End Closing Toolbox Year End Reconciliation Processes Accounting Reconciliation Write-ups Aging to General Ledger Difference Expecting Accurate Financial Information How to save a database to the Toolbox FTP site Accounting utilities Utilization of Burdening Utilities Data Imports Training Write-ups Bid Item Grid Help Creating Work Orders and the Bid Item Grid Grid Conditional Selection Operators Job List Grid Help Toolbox Accounting Transactions Toolbox Crystal Class 1: How to create a basic AR invoice Toolbox Crystal Reports Class 2: Adding Additional Fields Toolbox Crystal Reports Class 3: Procedure and Advanced Topics Procedural Write-ups Billing Retention through an AR Invoice Commitment Conversion Process Consolidated Financial Statements via Crystal File Customer Pre Payments Direct Deposit Instructions Payroll - 3rd Party Sick Pay Selecting AP check forms and alignments Setting Up Departments, Divisions and Companies Writing off a Bad Debt Canadian Payroll Taxes Canadian GST and PST Concepts Systems Administrator Write-ups Automated Backup Procedure Speeding Up Toolbox Database Connection Issue Install New Cheque Process How to Fix Missing Crystal Help To insert a custom report into Toolbox How to retrieve a database from the Toolbox FTP site (Single user) How to retrieve a database from the Toolbox FTP site (Multi User) Reset Toolbox Database Log File We Appreciate your Feedback Please help us by providing feedback. After each support call, we request your feedback. Your feedback helps us understand just how we are doing. What are we doing well? What do we need to improve?